What is Records Management and Document Management ?

Records Management and File Tracking - Alliance PaperChase

Alliance PaperChase is records management (EDRMS) or file tracking software which uses barcode technology to monitor the movement, filing, location, archival, retention and destruction of documents, files, cases and archive boxes to provide a comprehensive archives & records management or file-tracking system. Using barcode technology, Alliance PaperChase Records Management is designed to identify and track any item such as client or customer files, internal documents, forms, drawings, working papers, incoming mail and archived material. Each document is given a unique barcode to identify it, or grouped together to form projects or cases. An item may then be registered at a location simply by scanning its bar-code identification label. 
With the addition of the PaperChase document management module, electronic documents and scanned images may also be managed.

Document Management and Imaging - Alliance Imager

Alliance Imager is document management and imaging software which uses document imaging and scanning to transform paper documents and faxes into electronic documents that can be viewed, edited and distributed within a PC environment. Alliance Imager provides document management of scanned and electronically generated documents (such as Microsoft Word or Excel) in a user-friendly searchable database. 
Imager uses a hierarchical cabinet, drawer and folder structure which enables the user to label and fill them to their own requirements, ensuring that all information is quick and easy to find. Alternatively, documents may be organised by saving key fields in an index card format. Documents may be saved into Imager from other applications such as Microsoft Word, Excel or Outlook.



Document Scanning - Alliance BatchScan

Alliance BatchScan is a document scanning solution which scans paper documents using TWAIN compatible document scanners. Documents may be scanned for Indexing into the Alliance Imager document management system or the Alliance PaperChase records management system or saved into a Microsoft Windows folder.
Documents are saved as multi-page TIFF or PDF files. Scanned images are displayed on screen as they are being scanned for a visual check, and facilities are provided to rescan a page or the whole document, to add pages, to insert pages or to delete pages. Barcodes can also be read.

Software Development – We develop custom applications using Microsoft Visual Basic with SQL compliant databases (including Access, SQL Server and Oracle). We specialise in developing document imaging software, including development of systems using Imaging for Windows.

For more information about document solutions see Some definitions of Document Management and Records Management

See some of our clients using Alliance software.

Document Scanning and Records Management Hardware

We supply document scanning and records management hardware from leading manufacturers including:

Document Scanners

Document Management and Document Imaging systems require document scanners to scan paper documents and save them as images. 

     Document Scanners from Fujitsu, Canon, Kodak, Panasonic, Xerox and Bowe Bell + Howell 
            A double-sided ADF scanner

                                                                                                                                                                                                          See our barcoding catalogue  
Catalogue 1
Catalogue 2
Catalogue 3

Barcode Scanners and Barcode Printers                        

Barcode label printers print high quality bar-coded labels on a variety of media including 
paper and synthetic materials. Some printers can also program RFID tags (or "smart labels").

      Barcode label printers  from Zebra      and Mobile Printers

Mobile Computing

Mobile Computing with Pocket PC-based terminals from Motorola-Symbol Technologies and Opticon, combine the strengths of the Pocket PC platform with productivity-enhancing features that include reliable bar code scanning. And Mobile Printing with Zebra mobile printers provide a total mobile solution.

from Motorola-Symbol      and Opticon

The new Motorola MC-55 barcode See Motorola MC55 for more details.