Document Management and Document Scanning with Alliance Imager
Alliance Imager document management and imaging software
scans paper documents into electronic
documents that can be viewed, edited and distributed within a PC environment and
provides Document Management of scanned and/or electronically generated documents
(such as Microsoft Word or Excel) in a searchable database.
Alliance Imager provides inexpensive concurrent access to electronic copies of
records currently stored as paper.
Paper files can cause problems. One file can only be in one place at a time, and
multiple copies are difficult to maintain. On-site storage costs may be
high, and off-site storage may cause delay. Manage your documents with the Alliance Imager document management system
(DMS) which indexes and manages your paperwork comprehensively and brings
savings in storage space and costs. Documents may be electronic (such as word
processing or spreadsheets) or scanned.
Alliance Imager allows you to track the use,
revision, retrieval, archival and disposal of your documents.
Instead of searching for that stray document,
Alliance Imager document management system enables you to
retrieve it on your PC and then view and edit it!
View Alliance Imager screenshot Alliance Imager screenshot showing Cabinet/Drawer/Folder structure
(top left), list of documents in a folder (bottom left) and an open
Alliance Imager electronic document management software
allows you to index and store your electronic documents generated in Microsoft Office or other
Windows applications, so that all your information is comprehensively stored; scanned documents, for
example, can be filed together with related
word processed files or spreadsheets.
Once documents have been indexed (by adding descriptive fields or
metadata) they are immediately accessible to everyone on your network.
Imager can convert electronic documents (such as Word or
Excel) to images as though they had been printed and scanned.
Imager can organise your documents in two
- Alliance Imager is multi-user desktop
management and imaging software (DMS) for Microsoft Windows XP, Vista, Windows 7
or Windows 8.
- Alliance Imager is capable of scanning paperwork from A0 to A6 size.
Black & white, greyscale or colour image documents, produced by a scanner, fax or other applications, are
supported. For low volume document scanning you can scan directly with Alliance Imager, higher
volumes should be scanned with Alliance BatchScan document
Documents are retrieved by either browsing through the system or by
searching for a given folder or document.
After scanning, via the industry standard TWAIN interface, the image documents are compressed to save space and stored as TIFF files using
Group 3, Group 4 or JPEG compression. Scanning to PDF (Acrobat) format is
also supported. Imager supports PDF
For large volume scanning, the Alliance BatchScan
document scanning software is fully compatible with Alliance Imager
document management software..
Document files may be stored on (usually via a server):
- By a hierarchical cabinet, drawer and folder structure which enables the user to
design, label and fill
folders to their own requirements, ensuring that all information is quick and easy to find.
- Alternatively, documents may be organised by saving key fields in an index card format, creating a database with documents stored in each record.
High performance document storage and retrieval is provided by indexing
using a database such as:
- magnetic disk
- RAID disks
- Network Attached Storage
- write-once (WORM) optical disk
- re-writable optical disk
- Optical Jukeboxes, giving the capacity for unlimited storage.
- Output to CD-writers or DVD-writers is also possible.
- Microsoft SQL Server
- other SQL databases
- Microsoft Access
- A view-only version of Alliance Imager is available for users who would not wish to create or amend documents.
- Documents can be saved into Imager from other applications including Microsoft Word, Excel or Outlook using menu add-ins.
- Document scanning and imaging, archiving and retrieval are
all provided by the Alliance Imager document management system.
Documents are scanned into Alliance
Imager using Alliance
BatchScan document scanning software
Alliance Imager can organise your scanned documents in two ways. It uses a
hierarchical cabinet, drawer and folder structure which enables the user to
label and fill them to their own requirements, ensuring that all information is
quick and easy to find. Alternatively, documents may be organised by saving key
fields in an index card format, creating a database with documents stored in
Once documents have been scanned they are
immediately accessible to everyone on your network. For large volume scanning,
there is the optional BatchScan scanning module.
Documents are retrieved by either browsing
through the system or by searching for a given folder or document.
Are scanned documents legally acceptable ?
See Legal Admissibility of information stored
on Electronic Document Management Systems for more details.
The five processes of Document Management
Alliance Imager leaflet
here for further details...
We can also upgrade from other Imaging software such as Wang Imaging,
Kodak Imaging, Wang Open/Image, Filenet Watermark, File Magic, PC Docs,
Alchemy, GroupWise, Odin, Wang/Kodak Imaging for Windows and many more to Alliance
more information here
Alliance supply document imaging,
Imager document management system, Alliance Imager document management software and
BatchScan document scanning.