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Document Management and Document Scanning with Alliance Imager

Alliance Imager document management and imaging software scans paper documents into electronic documents that can be viewed, edited and distributed within a PC environment and provides Document Management of scanned and/or electronically generated documents (such as Microsoft Word or Excel) in a searchable database.
Alliance Imager provides inexpensive concurrent access to electronic copies of records currently stored as paper.

Alliance Imager document management and scanning

Paper files can cause problems. One file can only be in one place at a time, and multiple copies are difficult to maintain.  On-site storage costs may be high, and off-site storage may cause delay. Manage your documents with the Alliance Imager document management system (DMS) which indexes and manages your paperwork comprehensively and brings savings in storage space and costs. Documents may be electronic (such as word processing or spreadsheets) or scanned.
Alliance Imager allows you to track the use, revision, retrieval, archival and disposal of your documents.

Instead of searching for that stray document, the Alliance Imager document management system enables you to retrieve it on your PC and then view and edit it!

Alliance Imager Document ManagementClick to View Alliance Imager screenshot Alliance Imager screenshot showing Cabinet/Drawer/Folder structure (top left), list of documents in a folder (bottom left) and an open document (right).

  • Alliance Imager is multi-user desktop document management and imaging software (DMS) for Microsoft Windows XP, Vista, Windows 7 or Windows 8. 
  • Alliance Imager is capable of scanning paperwork from A0 to A6 size. Black & white, greyscale or colour image documents, produced by a scanner, fax or other applications, are supported. For low volume document scanning you can scan directly with Alliance Imager, higher volumes should be scanned with Alliance BatchScan document scanning software.
  • The Alliance Imager electronic document management software allows you to index and store your electronic documents generated in Microsoft Office or other Windows applications, so that all your information is comprehensively stored; scanned documents, for example, can be filed together with related word processed files or spreadsheets.
  • Once documents have been indexed (by adding descriptive fields or metadata) they are immediately accessible to everyone on your network. 
  • Imager can convert electronic documents (such as Word or Excel) to images as though they had been printed and scanned.
  • Imager can organise your documents in two ways:
    • By a hierarchical cabinet, drawer and folder structure which enables the user to design, label and fill folders to their own requirements, ensuring that all information is quick and easy to find.
    • Alternatively, documents may be organised by saving key fields in an index card format, creating a database with documents stored in each record.
  • Documents are retrieved by either browsing through the system or by searching for a given folder or document.
  • After scanning, via the industry standard TWAIN interface, the image documents are compressed to save space and stored as TIFF files using Group 3, Group 4 or JPEG compression. Scanning to PDF (Acrobat) format is also supported. Imager supports PDF searchable images.
  • For large volume scanning, the Alliance BatchScan document scanning software is fully compatible with Alliance Imager document management software..
  • Document files may be stored on (usually via a server):
    • magnetic disk
    • RAID disks
    • Network Attached Storage
    • write-once (WORM) optical disk
    • re-writable optical disk
    • Optical Jukeboxes, giving the capacity for unlimited storage.
    • Output to CD-writers or DVD-writers is also possible.
  • High performance document storage and retrieval is provided by indexing using a database such as:
    • Microsoft SQL Server
    • Oracle
    • MySQL
    • other SQL databases
    • Microsoft Access
  • A view-only version of Alliance Imager is available for users who would not wish to create or amend documents.
  • Documents can be saved into Imager from other applications including Microsoft Word, Excel or Outlook using menu add-ins. 
  • Document scanning and imaging, archiving and retrieval are all provided by the Alliance Imager document management system.

Fujitsu fi-6140Z document scanner

Documents are scanned into Alliance Imager using Alliance BatchScan document scanning software


Alliance Imager can organise your scanned documents in two ways. It uses a hierarchical cabinet, drawer and folder structure which enables the user to label and fill them to their own requirements, ensuring that all information is quick and easy to find. Alternatively, documents may be organised by saving key fields in an index card format, creating a database with documents stored in each record.

Once documents have been scanned they are immediately accessible to everyone on your network. For large volume scanning, there is the optional BatchScan scanning module.

Documents are retrieved by either browsing through the system or by searching for a given folder or document.

Are scanned documents legally acceptable ? 
See Legal Admissibility of information stored on Electronic Document Management Systems  for more details.

The five processes of Document Management


Document Management DMS software 

 Alliance Imager document managementAlliance Imager leaflet      

 

 

 

 

Further Details see here for further details...

We can also upgrade from other Imaging software such as Wang Imaging, Kodak Imaging, Wang Open/Image, Filenet Watermark, File Magic, PC Docs, Alchemy, GroupWise, Odin, Wang/Kodak Imaging for Windows and many more to Alliance Imager. 

Document Management Terms   Imager Technical Overview   Imager Document Management Applications  Imager Screenshots

 

Document Management information Request more information here

"The Alliance Imager is extremely easy to use. The system allows us to handle documents as we want to handle them with potentially major gains in security, efficiency and cost savings over conventional document handling" - Andrew Doyle - Hart, Moss, Doyle Accountants.

Alliance supply document imaging, Imager document management system, Alliance Imager document management software and BatchScan document scanning.

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