Document Management & Document Imaging

Alliance specialise in the creation and delivery of document imaging, document management, records management, workflow, scanning solutions and database development together with the hardware required to provide a complete solution.

Document Management

Document Management software allows organisations to manage their documents in an electronic format. A large number of documents may be stored for subsequent retrieval.

Document Management systems can be characterised as follows:

• manage digital documents (like Word Processed documents, Spreadsheets, etc files)
• each document is fairly large, and self-contained
• there are few (if any) links between documents
• provides limited integration with repository (check-in, check-out, etc)
• focused primarily on storage and archiving
• targeted at storing and presenting documents in their native format, or as scanned images.

Document Management includes the ability to restrict access to certain documents or group of documents to only authorised users. Along with security controls, these technologies enable users to be granted different levels of access.

For example, the author of a document might only grant read access to all users outside of a specific department while granting "check-in/out" control to others who are working on updating the document. As the other users prepare to update the document, they would "check" the document out of the library, update the information, and then "check" the document back in.

Document Management systems ensure that any other user attempting to check the document out would firstly not be allowed to check it out, and secondly they would be notified that someone already has a copy being updated. Upon completion of the update cycle, the system automatically updates the version number of the document and makes it available to all authorised users.  

Document Management systems often incorporate Document Imaging.

Alliance Imager Document Management system.

Our document management software stores and organises documents of any type, including electronic files and e-mail, in one common document store. These documents are then available quickly and easily at any time and from any location.

It doesn’t matter if you are looking for a letter received, a letter sent, a report, a fax, a file, a chart, or an e-mail message. It doesn’t matter who filed it. You will be able to find what you are looking for quickly and easily.

Documents may be created in applications such as Microsoft Word, Excel or Outlook and saved into Alliance Imager.

Click here for Alliance Imager Document Management

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