Definition of Records
The International Standard on Records Management defines a record as:
“Information created, received, and maintained as evidence and information
by an organisation or person in pursuance of legal obligations or in the
transaction of business.”
The important characteristic of a record is that it provides evidence or
proof of a specific business activity. The definition of a record is not
restricted by physical format or storage medium and can include records on
paper, single digital files (such as word processed documents, spreadsheets,
scanned documents, e-mails, web pages etc.) and records created and managed in
structured database systems.
The well being of an entire enterprise may depend upon the ability to
manage records effectively. The right information must be on file and able to be
retrieved at a moment's notice or the enterprise may face a key competitive
disadvantage as well as a risk of litigation or regulatory penalties.
is
the barcode or RFID driven records
management (EDRMS) or file tracking system for the archival storage, tracking and
retrieval of original documents, files and archive boxes, and with the PaperChase
Imaging option
scanned documents may also be stored, retrieved and displayed on screen.
Alliance PaperChase is
Intranet and Internet compatible.
Using barcode or RFID (Radio Frequency IDentification or "Smart
Labels") technology, Alliance PaperChase is designed to identify and track
any item such as client
files, incoming mail, internal documents, forms, drawings and archived material.
Each file, box and shelf location has a barcode attached and files are
tracked within the system using barcode scanners.
Typically all employees could have a view-only version of PaperChase
(allowing enquiries and File ordering) whilst Records Management department
users would have a full version (allowing File creation, movement, boxing ,
archiving etc.).
Users can request delivery of Files (from on-site or 3rd party storage) for
delivery to their desks.
Departmental or Enterprise-wide Records-Management
Alliance PaperChase is very scaleable from say 10-20 users up to several thousand.
The largest user has 15,000 user licences with 3.5 million Files on a
single database.
The database PaperChase uses can be SQL Server or Oracle (or for a small
system, Access).
Alliance PaperChase is developed in the UK and can be modified to user requirements.
Pricing depends upon the options taken and the numbers of users.
If you require a records management or record keeping system, consult the records management experts - Alliance
Document Solutions.
See more details about the Alliance PaperChase-records-management
system.
If you need to store e-mails, please visit - Handling e-mail
in Records Management systems
Alliance specialise in Document
Imaging for Windows, Records Management, Document Management, Imaging for
Windows XP, file-tracking, document scanning solutions, RFID smart labels,
medical records-management software, Fujitsu scanners, EDRMS, record management,
Hospital Patient Records, File Tracking, Paperless-Office, Document Scanning
services, Barcode Scanning solutions, ISO 15489, Wang Imaging, Kodak
Imaging-for-Windows, TIF, TIFF, Kodak Scanning and Imaging Solutions, File
Tracking system, Archiving, Kodak Imaging-for-Windows Professional, EDRM, RFID
printers, Records-Management system, Imaging windows, electronic records,
document tracking, drawing and blueprint tracking, record tracking, asset
tracking.
If you require a record management or record keeping system, consult the records management experts - Alliance for records
management, document management, file tracking and imaging.
If you require a document imaging or document scanning system, consult the imaging experts - Alliance for
document imaging, document scanners & records management.
If you require a document management system, consult the document management experts - Alliance for document
management & records management and document imaging.
Records Management system, Document Management software, EDRMS document scanning
solutions, barcode, RFiD, file tracking, EDRMS, records management.
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