Records Management and File Tracking

The International Standard on Records Management defines a record as:

The important characteristic of a record is that it provides evidence or proof of a specific business activity. The definition of a record is not restricted by physical format or storage medium and can include records on paper, single digital files (such as word processed documents, spreadsheets, scanned documents, e-mails, web pages etc.) and records created and managed in structured database systems.

The well being of an entire enterprise may depend upon the ability to manage records effectively. The right information must be on file and able to be retrieved at a moment's notice or the enterprise may face a key competitive disadvantage as well as a risk of litigation or regulatory penalties.

PaperChase Records Management & File Tracking.

PaperChase Records Management is the barcode or RFID driven records management (EDRMS) or file tracking system for the storage, tracking and retrieval of original documents, files and archive boxes, and with the PaperChase Imaging option scanned documents may also be stored, retrieved and displayed on screen. Alliance PaperChase is Intranet and Internet compatible.

Using barcode or RFID (Radio Frequency IDentification or "Smart Labels") technology, Alliance PaperChase is designed to identify and track any item such as client files, incoming mail, internal documents, forms, drawings and archived material. 
Each file, box and shelf location has a barcode attached and files are tracked within the system using barcode scanners.

Typically all employees could have a view-only version of PaperChase (allowing enquiries and File ordering) whilst Records Management department users would have a full version (allowing File creation, movement, boxing , archiving etc.).
Users can request delivery of Files (from on-site or 3rd party storage) for delivery to their desks.

Departmental or Enterprise-wide Records-Management

Alliance PaperChase is very scaleable from say 10-20 users up to several thousand.
The largest user has 15,000 user licences with 3.5 million Files on a single database.

The database PaperChase uses can be SQL Server or Oracle (or for a small system, Access).

Alliance PaperChase is developed in the UK and can be modified to user requirements.
Pricing depends upon the options taken and the numbers of users.

If you require a records management or record keeping system, consult the records management experts - Alliance Document Solutions.
See more details about the Alliance PaperChase-records-management system.
If you need to store e-mails, please visit - Handling e-mail in Records Management systems

Alliance specialise in Document Imaging for Windows, Records Management, Document Management, Imaging for Windows XP, file-tracking, document scanning solutions, RFID smart labels, medical records-management software, Fujitsu scanners, EDRMS, record management, Hospital Patient Records, File Tracking, Paperless-Office, Document Scanning services, Barcode Scanning solutions, ISO 15489, Wang Imaging, Kodak Imaging-for-Windows, TIF, TIFF, Kodak Scanning and Imaging Solutions, File Tracking system, Archiving, Kodak Imaging-for-Windows Professional, EDRM, RFID printers, Records-Management system, Imaging windows, electronic records, document tracking, drawing and blueprint tracking, record tracking, asset tracking.

If you require a record management or record keeping system, consult the records management experts - Alliance for records management, document management, file tracking and imaging.
If you require a document imaging or document scanning system, consult the imaging experts - Alliance for document imaging, document scanners & records management.
If you require a document management system, consult the document management experts - Alliance for document management & records management and document imaging.

Records Management system, Document Management software, EDRMS document scanning solutions, barcode, RFiD, file tracking, EDRMS, records management.